1. Introduction
Spectra Workspace Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store and protect your personal data when you:
Visit our website (https://spectraworkspace.co.uk)
Submit an enquiry or request a quote
Contact us by phone or email
Engage us for services including warehouse storage solutions, pallet racking installation, mezzanine floors, inspections or repairs
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
Spectra Workspace Ltd is a UK-based provider of:
Commercial storage solutions
Pallet racking systems
Mezzanine floors
Warehouse safety systems
Rack inspections and repairs
If you have any questions about this policy, please contact:
Email: [Insert Email Address]
Phone: [Insert Phone Number]
Address: [Insert Registered Address]
3. What Information We Collect
We may collect and process the following personal data:
Information You Provide
Name
Company name
Job title
Email address
Telephone number
Site address
Project details or enquiry information
Automatically Collected Information
When you visit our website, we may collect:
IP address
Browser type
Device information
Pages visited
Time spent on pages
Referral source
This is typically collected through analytics tools such as Google Analytics.
4. How We Use Your Information
We use your personal data to:
Respond to enquiries and quote requests
Arrange site surveys and inspections
Provide services and installations
Communicate about projects
Improve our website and services
Comply with legal obligations
We do not sell or rent your personal data.
5. Legal Basis for Processing
Under UK GDPR, we rely on the following lawful bases:
Legitimate interests – responding to business enquiries and providing commercial services
Contractual necessity – where processing is required to fulfil a contract
Consent – where you opt-in to marketing communications
6. Marketing Communications
If you provide your contact details, we may send you relevant information about our services.
You can opt out at any time by:
Clicking “unsubscribe” in marketing emails
Contacting us directly
7. Sharing Your Information
We may share your data with:
Installation partners or subcontractors (where necessary to deliver services)
Professional advisers (accountants, legal advisers)
IT and hosting providers
All third parties are required to respect the security of your data.
We do not transfer personal data outside the UK unless adequate safeguards are in place.
8. Data Retention
We retain personal data only as long as necessary to:
Provide services
Meet legal obligations
Resolve disputes
Typically, enquiry data is retained for up to 6 years for contractual and tax purposes.
9. Data Security
We implement appropriate technical and organisational measures to protect your data against:
Unauthorised access
Loss
Misuse
Alteration
10. Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction
Request erasure
Restrict processing
Object to processing
Request data portability
To exercise your rights, please contact us using the details above.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk
11. Cookies
Our website may use cookies to:
Improve user experience
Analyse traffic
Support advertising campaigns
You can control cookies through your browser settings.
A separate Cookie Policy may be provided where required.
12. Changes to This Policy
We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated revision date.
